WSIB Community Mental Health Program Assessment (Ontario)
Report Template:
For initial psychological assessments under the WSIB Community Mental Health Program in Ontario, structured to fill the CMHP Assessment Form. This NovoNote template covers history and subjective report, psychological testing results, pre-existing and co-existing conditions, screening for imminent risk and barriers to recovery, DSM diagnosis, functional abilities from a psychological perspective, and an evidence-informed treatment plan stating the goals, proposed interventions and number of treatment blocks requested — with goals worded so they can carry into goal attainment scaling on later progress forms. Includes documentation of review of findings with the injured person and their consent.
Note: For psychologists registered with WSIB; the form is due within five business days of the last assessment visit.
Claim and Service Details:
- Date(s) of assessment, including the date of the most recent visit
- WSIB claim number, if stated
- Date of the workplace injury or event, as reported
- Referral source and the specific question the assessment is being asked to answer
- Modality of assessment (in person, video or telephone) and total time, where evident
- Assessing psychologist’s name and registration details
- Presence of an interpreter or support person
Consent and Review of Findings:
- Consent obtained for the assessment and for release of information to WSIB, including what the client was told about who would see the report
- Confirmation that findings were reviewed with the client, including their response and any disagreement
Workplace Event and Reported Onset:
- Description of the workplace event(s) as reported, including dates and the client’s experience at the time (or the pattern and period of exposure, for cumulative claims)
- Onset and course of symptoms since the event, including any improvement or deterioration
- Prior claims or workplace injuries, where explicitly mentioned
History and Subjective Report:
- Presenting symptoms in the client’s own words, with frequency, severity and duration
- Impact on sleep, concentration, mood, relationships, self-care, driving and avoidance
- Current work status and history of return-to-work attempts
- Personal and social history relevant to the injury only
- Current substance use, where it bears on presentation or treatment
- Strengths, supports and motivation for treatment
Psychological Testing and Measures:
- Each instrument administered, with date and scores recorded exactly as stated
- Psychologist’s interpretation, including validity or effort considerations
- Baseline measure(s) nominated for tracking treatment progress
Pre-existing and Co-existing Conditions:
- Pre-existing psychological conditions, with dates and treatment history (or “none reported”)
- Co-existing psychological conditions
- Physical injuries and other health conditions bearing on presentation or treatment
- Psychologist’s stated view on how these conditions relate to the current presentation
Risk Screening:
- Screening for suicide, self-harm and risk to others, and the psychologist’s conclusion
- Any safety planning, crisis resources or escalation actions taken, where risk was identified
Barriers to Recovery and Return to Work:
- Psychological, occupational, workplace and situational barriers identified (e.g. avoidance of the workplace, unresolved conflict, fear of re-injury, litigation stress, lack of accommodation, sleep disruption, limited support)
Diagnosis:
- DSM diagnosis/es with specifiers, and the diagnostic manual and edition used
- Differential diagnoses or rule-outs considered, where discussed
- Psychologist’s stated opinion on the relationship between the diagnosis and the workplace injury
Functional Abilities:
- Cognitive functioning (attention, memory, processing, decision-making)
- Emotional and behavioural functioning (regulation, stress tolerance, response to supervision or conflict)
- Interpersonal functioning with coworkers, supervisors, customers or the public
- Work-relevant capacities (routine, attendance, driving, exposure to workplace triggers)
- Daily living functioning
- Current limitations and restrictions, with expected duration where given
Treatment Plan:
- Recommended intervention, model/protocol and rationale linking it to diagnosis, barriers and functional limitations
- Treatment goals in specific, measurable, functional terms, in the client’s own words where possible
- Number of treatment blocks requested and the reasoning given
- Outcome measures proposed for tracking progress
- Anticipated barriers to treatment and how they will be managed
Other Recommended Assessments or Treatments:
- Any additional assessment or service recommended (medical review, medication consultation, physical rehabilitation, occupational therapy, addiction services) and the reason, where mentioned
Communication and Next Steps:
- Contact made or planned with the WSIB case management team, where mentioned
- Next appointment date, time and modality, where evident
- Pending items and who is responsible for each
Assessment Summary:
- One paragraph covering the referral reason, workplace event and symptom course, diagnosis and its basis, main functional limitations, risk position, and the treatment recommended, including number of blocks requested
Claim and Service Details:
- Date(s) of Assessment: 12 August 2026 (initial), 19 August 2026 (final)
- Claim Number: WSIB Claim #6247193
- Date of Injury or Workplace Event: 3 March 2026
- Referral Source and Reason for Referral: Referred by WSIB Case Manager Mr Novo Psych to determine psychological diagnosis, functional impact, and an appropriate treatment plan following a workplace incident
- Modality: In person, approximately 90 minutes per session
- Assessing Psychologist: Dr Sarah Green, Registered Psychologist, College of Psychologists and Behaviour Analysts of Ontario
Consent and Review of Findings:
- Mr Brown provided verbal and written consent for the assessment and for release of this report to WSIB, and was advised that the report would be used to inform decisions regarding his claim and treatment funding
- Findings were reviewed with Mr Brown at the conclusion of the second appointment; he agreed with the diagnostic impressions and functional limitations outlined below and did not raise disagreement with the recommendations made
Workplace Event and Reported Onset:
- Workplace event(s): On 3 March 2026, while operating a forklift in a warehouse, a stack of pallets collapsed nearby, narrowly missing Mr Brown and injuring a co-worker; he described the event as sudden and life-threatening and returned to work the following day
- Onset and course of symptoms: Hypervigilance, intrusive memories of the incident, and sleep disturbance began within days of the event; continued working modified duties for approximately six weeks before ceasing work entirely on 20 April 2026 due to worsening anxiety and avoidance of the workplace
History and Subjective Report:
- Presenting symptoms: Recurrent intrusive memories of the pallet collapse, hypervigilance in response to machinery noise, sleep-onset difficulty, and irritability; rated day-to-day anxiety as “an eight out of ten most days”
- Impact on daily life: Waking three to four times nightly, reduced concentration affecting reading and driving, avoidance of the warehouse and similar industrial settings, and increased irritability with partner and children
- Current work status: Off work since 20 April 2026; has not attempted a return to work since ceasing duties
- Personal and social history relevant to the injury: No prior history of anxiety or trauma-related symptoms reported; twelve years’ experience as a warehouse operator without previous workplace incidents
- Substance use: Increase in evening alcohol consumption (two to three standard drinks most nights) since ceasing work, attributed to difficulty settling to sleep
- Strengths and supports: Supportive partner; engaged appropriately with the assessment process; expressed motivation to return to work once symptoms improve
Psychological Testing and Measures:
- PTSD Checklist for DSM-5 (PCL-5), administered 12 August 2026: total score 52 (clinical cut-off 33), consistent with a probable diagnosis of PTSD
- Generalised Anxiety Disorder 7-item scale (GAD-7), administered 12 August 2026: score 14, moderate range
- No clinical indication of symptom exaggeration or invalid responding noted, although no formal validity measure was administered
- Both measures will serve as baseline scores for tracking progress during treatment
Pre-existing and Co-existing Conditions:
- Pre-existing psychological conditions: None reported
- Co-existing psychological conditions: Mild low mood, judged by Dr Green to be secondary to reduced income and prolonged inactivity since ceasing work rather than an independent condition
- Physical injuries and health conditions: No physical injury sustained during the workplace event; co-worker was injured
- Relationship between conditions: In Dr Green’s opinion, the low mood is a consequence of the primary trauma-related presentation and extended work absence, rather than a pre-existing or unrelated condition
Risk Screening:
- Imminent risk: Denied current suicidal ideation, self-harm, or risk to others at both appointments; no prior history of self-harm or suicide attempts reported
- Action taken: No safety planning or escalation required
Barriers to Recovery and Return to Work:
- Avoidance of the warehouse environment and machinery noise
- Fear of re-injury
- Sleep disruption affecting daytime functioning
- Increased evening alcohol use, which may interfere with morning functioning and treatment engagement
Diagnosis:
- Posttraumatic Stress Disorder (DSM-5-TR, 309.81/F43.10), based on exposure to a life-threatening event and the presence of intrusion, avoidance, negative alterations in mood and cognition, and hyperarousal symptoms persisting beyond one month with clinically significant distress and functional impairment
- Differential and rule-outs: Adjustment Disorder with Anxiety considered but ruled out given the presence of a qualifying Criterion A trauma exposure and the full PTSD symptom cluster
- Relationship to the workplace injury: In Dr Green’s clinical opinion, the diagnosis is causally related to the workplace incident of 3 March 2026, with no alternative precipitant identified
Functional Abilities:
- Cognitive functioning: Difficulty sustaining attention for periods longer than approximately twenty minutes, affecting ability to read safety documentation and maintain the sustained vigilance required to operate machinery
- Emotional and behavioural functioning: Reduced tolerance for unexpected loud noises; increased irritability under time pressure
- Interpersonal functioning: Generally preserved within the family; withdrawal from social contact with former co-workers
- Work-relevant capacities: Currently unable to tolerate exposure to the warehouse or forklift environment; would require a graded return with modified duties; currently unable to sustain a full working day
- Daily living: Self-care intact; household tasks reduced due to fatigue associated with poor sleep
- Current limitations and restrictions: Not fit for a return to pre-injury duties at this time; capacity for a graded return to modified, non-warehouse duties to be reassessed following the initial treatment block
Treatment Plan:
- Recommended treatment: Trauma-focused cognitive behavioural therapy (TF-CBT), delivered weekly, incorporating graded exposure to machinery- and warehouse-related cues, given the identified avoidance pattern and its role in maintaining symptoms
- Treatment goals: Reducing PCL-5 score below the clinical cut-off within twelve sessions; tolerating the presence of warehouse-type machinery noise without significant distress; achieving at least six hours of consistent sleep nightly. Mr Brown described his own goal as wanting to “feel safe enough to go back to the floor”
- Number of treatment blocks requested: One block of twelve sessions, based on the severity of current PCL-5 and GAD-7 scores and the complexity of the avoidance pattern described
- Proposed measures for tracking progress: PCL-5 and GAD-7 to be repeated every four sessions, alongside clinician rating of progress against each treatment goal
- Anticipated barriers to treatment: Current evening alcohol use as a sleep aid may interfere with engagement; to be addressed early in treatment through psychoeducation, with referral to Mr Brown’s family physician if it does not resolve
Other Recommended Assessments or Treatments:
- Referral to Mr Brown’s family physician regarding sleep difficulty and evening alcohol use
- Psychiatric consultation to be considered if no meaningful improvement is observed following the initial treatment block
Communication and Next Steps:
- Contact with the case management team: Report to be forwarded to WSIB Case Manager Mr Novo Psych on completion
- Next appointment: First treatment session scheduled for 28 August 2026, in person
- Pending items: Workplace incident report requested from the employer to corroborate the reported event; currently pending
Assessment Summary:
Mr Brown was referred for assessment following a workplace incident on 3 March 2026 in which a stack of pallets collapsed nearby while he was operating a forklift. He presents with Posttraumatic Stress Disorder, supported by PCL-5 and GAD-7 scores in the probable and moderate ranges respectively, with functional limitations affecting concentration, tolerance of machinery noise, sleep, and capacity to work in a warehouse environment. No current risk to safety was identified. A block of twelve sessions of trauma-focused cognitive behavioural therapy is requested, targeting avoidance and hyperarousal symptoms, with progress tracked against baseline PCL-5 and GAD-7 scores and the treatment goals outlined above.
- Template Type
- Report
- Assessment Session
Author:
Dr Ben Buchanan
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